CU Marketplace Closing a PO Quick Guide

This Quick Guide covers how to submit a close a Purchase Order. If there is an unspent balance on the PO and no further purchases or invoices are expected, closing the PO releases any encumbered funds back into the budget for other uses. You can close a Purchase Order if it is no longer valid or no longer needed.

Last Revised: 2025

Closing a Purchase Order

You can find the Purchase Orders you have access to from the My Purchase Orders list on the Orders dashboard.

  1. Click the Orders tile from the CU Marketplace Homepage.
Click the Orders tile from the CU Marketplace Homepage.

The Orders dashboard appears. 

The Orders dashboard appears.
  1. Scroll down to the My Purchase Orders panel. The panel defaults to display five Purchase Orders per page. You can expand the quantity displayed or scroll through the list. To view all available Purchase Order on its own search results screens, click the Total Purchase Orders link. 
  2. Select the PO Number link for the Purchase Order you are closing. The Purchase Order page appears. 
Select the PO Number link for the Purchase Order you are closing. The Purchase Order page appears.
  1. Click the Purchase Order Actions icon and select Close PO. The Add Note dialog box appears. 
The Add Note dialog box appears.
  1. Specify the reason for changing the status to closed in the field provided. 
  2. Click OK. The Purchase Order status will indicate Closed. 
The Purchase Order status will indicate Closed. 

PRINTABLE VERSION

View and Download the CU Marketplace Closing a PO Quick Guide.