CUIMC Departmental Cash and Check Deposits FAQ

The main steps are: 

• Completion of a unique deposit ticket 
• Deposit and deposit ticket taken to a Chase branch 
• Complete the initiator and approval process in the Cash Module of FFE (Refer to the FFE Cash Module Changes Job Aid) 

To ensure the timely deposit of departmental cash and checks by each department to Chase Bank branch, each department will record their deposit in the Cash Module of FFE and deposit the funds at the bank on the same day. 

The process will be similar to the current process with a few key changes: 

• Department initiator counts deposit and logs this in the Cash Module of FFE. 
• Deposit ticket completed for cash and for checks for each batch. Each deposit ticket will have a unique identifier (ULID) which reflects the department at ARC Level 4 node. 
• For checks, write the total of each batch of checks in the “CHECKS” box (no more than 100 checks per batch). Write out the amount of each check next to “CHECKS” when you have 6 or fewer checks. Write the total of your sums in the Total Deposit box. 
• For cash, insert the total cash on the deposit slip. 
• Department initiator writes their UNI in the top right-hand corner of the deposit slip. 

• Departments must comply with proper segregation of duties in the count as well as in the reconciliation. 

• Deposit and deposit ticket will be taken by the department to a Chase branch on the same day. Each batch must be an individual deposit. 

• Chase teller counts and verifies the deposit to ensure the amount matches the deposit ticket. 

• Deposit ticket scanned by the bank. 

• Receipt provided to the department representative for the deposit. This will be retained by the department as per normal procedures together with the FFE deposit print-out. 

A ULID is a unique identifier which is assigned to each ARC Level 4 node School or department and will be preprinted on the deposit ticket. It is used to identify departmental deposits. The ULIDs are allocated based on the deposit initiator’s home School or department. 

The ULIDs are based on the deposit initiators home School or department. The available ULIDs are: 

• 700000 CMC CUMC Admin 
• 750000 P&S 
• 790000 CDM Dental 
• 800000 Nursing 
• 820000 MDM MSPH 
• 999999 Miscellaneous 

Refer to the FFE Cash Module Changes job aid. 

Each School or department will have their own deposit tickets with a unique reference number called a ULID. Deposit tickets for all Schools and departments will be held at: 

CUIMC Finance 

Controller's Office 
Office of Budget & Financial Planning 
P&S 2-460 630 W. 168th St. New York, NY 10032 
Phone: 212-305-7356 

Please contact Payments and Deposits Office of Student Financial Services ([email protected]) to order more deposit tickets as required. 

The department will be responsible for taking the deposits to any Chase Branch. The following branches are close to CUIMC campus: 

• 3940 Broadway (at 165th Street) (cash and domestic checks only) 
• 2596 Fort Washington Avenue (at 187th Street) 
• 570 West 207th Street (at Vermilyea Avenue) 

When the deposit is processed in the Cash Module of FFE, it must be deposited at the bank on the same day. 

Please deposit the funds immediately on the following day. 

Retain the funds until the following day and then make the deposit. These should be stored securely in a locked drawer or safe. 

No. Each batch logged via the Cash Module of FFE must have a separate deposit ticket. 

Yes.

The Department should retain the receipt together with other records from the transaction to ensure a full audit trail.