Requesting to Amend or Terminate a Contract in the CU Marketplace
If you are stakeholder of a contract, meaning you submitted the Contract Request to have the contract executed, and the contract needs to be amended or terminated, this job aid details the steps for submitting a request to amend or terminate a contract.
Refer to the Contracting in the CU Marketplace webpage for more information on the Contract Request process.
Last Revision: March 2026
Details
You should gather all relevant information about your contract amendment request, including any supporting documentation files you will need to upload to support the amendment or termination.
1. Navigate to the Procurement website, click the CU Marketplace logo, and login using your Single Sign On.
The CU Marketplace launches.
Note: The CU Marketplace will automatically timeout after thirty minutes of inactivity, consistent with other University Enterprise Systems.
2. Click the Contracts tile. The Contract dashboard appears.
If you need further instruction on the type of Contract you are requesting, click the tile for that Contract type.
3. In the Contract Request Tool tile, click Request a Contract.
The Create Contract Request window appears.
4. Select Amend/Terminate Contract for the Contract Request Type.
5. Select a Contract Request Template depending on the type of request:
- Amend an Existing Contract
- Terminate an Existing Contract
You can click the Search icon to view Descriptions to assist you with making the correct selection.
6. Enter a Contract Request Name.
7. In the Select Contract field, select the Contract that you are amending or terminating.
Only those Contracts where you are a stakeholder (contract requester) will be listed. If you need to be added as stakeholder on a Contract, submit an Incident via ServiceNow, asking to be added. Please state the contract number in the incident.
8. Click Submit. The Instructions screen appears.
In order to amend a contract used with a Purchase Order (PO), a Change Request must be completed on the PO first. Refer to the Submitting Change Requests for Non-Catalog Purchase Orders training guide for instructions.
Be sure to read the instructions. Instructions differ based on type of Contract Request selected.
Click Next. The Details screen appears.
Indicate Yes that you are to Include latest version attachments with this amendment.
You can edit the Contract Request Name, if desired. Click the Next button and the Attachments screen appears.
Uploading Attachments
- Click the Attachment Guidance icon and select the Request to Amend an Existing Contract.
This will link to information about the required documentation you must attach to your request. Before adding your attachments, save your files with the name that reflects the document you are attaching (i.e., Service Provider Agreement - Amendment, Supplier Amendment, etc.).
2. Click the Add Attachments button. The Add Attachments window appears.
3. You can Select Files or you can drag and drop your files. Multiple files can be selected.
4. Click the Save Changes button after uploading all required files.
5. Click Next. The Questions screen appears.
Completing Request Detail Questions
You must answer all questions on the form with an asterisk *. If you are unsure of how to answer a question or complete a field, look for a Question icon next to the question for more information regarding that field.
- If you answer Yes for Is this amendment for a contract that is used with a Purchase Order? for the Amendment Type, you must submit a Change Request for the related Purchase Order.
- The questions that appear in the Amendment Details section may change depending on your selection for What is the reason for amending this contract?
- If you select Increase/Decrease in funding as the amendment reason for a Contract associated with a Purchase Order, you must provide the Change Request Number in the Amendment For a Contract Used with a Purchase Order section. Click the links in the section for more information about Change Requests and the Change Request Policy.
Do not complete any questions or change any existing selections in the section indicated for Central Purchasing Only.
Click Next. The Review and Complete page appears.
Submitting Your Request
Click the Complete Request button and click Yes in Confirm window.
Note: Contact Requests go to the Purchasing Team for review and approval, there is no departmental approval in the approval workflow.
Be sure to read the instructions. Instructions differ based on type of Contract Request selected.
Click Next. The Details screen appears.
Indicate Yes that you are to Include latest version attachments with this amendment.
You can edit the Contract Request Name, if desired. Click the Next button and the Attachments screen appears.
Uploading Attachments
The file For Purchasing Use ONLY appears listed as an Attachment. Do not take any action on this file.
While no attachments are required, you may need to upload documentation to support the business reason for terminating the contract. When in doubt, you should upload any supporting documentation. If you are not adding attachments, click the Next button. The Questions screen appears.
If you are adding attachments, follow these steps:
1. Click the Add Attachments button. The Add Attachments window appears.
2. You can Select Files or you can drag and drop your files. Multiple files can be selected.
3. Click the Save Changes button after uploading all required files.
4. Click Next. The Questions screen appears.
Competing Request Detail Questions
1. Enter the Reason for termination.
2. Enter the Requested Date of termination.
3. Select whether you Have notified the supplier of your intent to terminate? If you selected No, a field for Who should the termination be sent to? appears. Provide the first name, last name, and the email address of the supplier contact who should receive the notification.
Do not complete any questions or change any existing selections in the section indicated for Central Purchasing Only.
4. Click Next. The Review and Complete page appears.
Submitting Your Request
Click the Complete Request button and click Yes in Confirm window.
Note: Contact Requests go to the Purchasing Team for review and approval, there is no departmental approval in the approval workflow.
You can view the status and access your Contract Requests using the Contract Requester Dashboard. If you need to continue working on, edit, or delete a Request that you have not completed, you can do so here.
To edit a Contract Request that you have submitted, you can send a message to the Central Purchasing team in the Discussion section of the request, asking that the request be returned to you.
From the Contract Request Tool tile on the Contracts dashboard, click My Contract Requests.
The My Contract Requests screen appears.
Contract Request Statuses
Editing an Incomplete Contract Request
You can edit, complete, and submit a Contract Request that has a status of Incomplete. If you need to edit a Contract Request that you have already submitted that has a status of Under Review, see the section below on Editing a Contract Request Under Review.
In the row for the Incomplete Contract Request to be edited, click the Action dropdown and select Edit.
The Instructions page for the Contract Request appears.
You can navigate to the desired page to edit. After entering all required fields, review and complete the request.
Deleting an Incomplete Contract Request
You can delete a Contract Request that has a status of Incomplete. If you need to edit or delete a Contract Request that you have already submitted that has a status of Under Review, see the section below on Editing or Deleting a Contract Request Under Review.
In the row for the Incomplete Contract Request to be edited, click the Action dropdown and select Delete.
The Delete confirmation appears. Click Yes to complete the deletion.
Editing or Deleting a Contract Request Under Review
Once your Contract Request is submitted and has a status of Under Review you cannot edit or delete it directly from your list. If you need to edit or delete a Contract Request that has a status of Under Review, you can view the Contract Request and post a message in the Discussion section of the request to the Central Purchasing team requesting to have the request returned. After the Contract Request has a status of Returned, you can edit or delete it.
1. In the row for the Under Review Contract Request, click the Action dropdown and select View.
The Instructions page for the Contract Request appears.
2. Select the Discussion page. The Discussion page appears.
3. Click the Start New Thread button. The Post a New Message window appears.
The Send Notification To section is automatically populated with the names of the Purchasing team.
4. Enter a Subject and Message to the Purchasing team asking them to return your request.
5. Click the Post Message button.