Unallowable Corporate Card Transactions
This job aid details the allowable and unallowable transactions on the Travel and Expense Corporate Card.
Last Revision: March 2026
Goods and/or services which require prior approval or require additional oversight and control cannot be purchased with the Corporate Card, including but not limited to:
- Air and Rail purchased outside of Concur Travel
- Tax reportable expenses
- Restricted commodities
- Use of the Corporate Card by anyone other than the authorized cardholder
Allowable Transactions
- Lodging*
- Car rental
- Ground transportation (e.g. taxi, etc.)
- Meals/food eaten off campus
- Food on-campus delivery
- Minor equipment and supplies purchase $500 and under (for emergency purchases while traveling)
- Registration for conferences and seminars
- Subscriptions and memberships
- Professional memberships and license fees
- Postage
- Newspapers, journal
- Cell phone and pager charges (UwPA preferred)
- Gifts
*The Corporate Card is the only payment method that should be used to pay for hotel room blocks.
Unallowable Transactions
- Air or rail fare (except for emergencies)
- Goods and services requiring governmental licenses or permissions or that are controlled under US export controls
- Personal items
- Prizes and awards
- Promotional items with CU logo, trademark, or branded product not purchased through an approved licensed vendor
- Maintenance and service agreements
- On-sit equipment repairs
- Minor equipment purchases over $500
- Cash advances, cash back on purchases, cash refunds on returns
- Controlled substances
- Live animals
- Radioactive materials and specialty gases
- Contracted services
- Honorariums
- Furniture
- Leases/rentals
- Insurance
- Relocation
- Charitable contributions
- Online auction (Ebay/Craiglist)
- Groupon
- Courier service requiring HIPAA compliance
- Cloud hosting, cloud storage, file sharing services
- Non-UwPA vendor purchases where UwPA is required
Repercussions of Transaction and Reconciliation Infractions
Within a year time frame, depending on the incident, the following corrective actions will occur:
