Uniform Guidance
This job aid highlights the Purchasing areas that are impacted by the Uniform Guidance relating to Sponsored Projects transactions.
Last Revised: October 2018
Policy Summary
- Competitive sourcing of goods and services
- Number of quotes or proposals required depends on dollar thresholds
- Substantiated rationale required for non-competitive transactions (single/sole source)
- Price analysis required for single/sole source
- RFP support documentation required for bid award
- Conflict of Interest requirements
- Utilization of Minority, Women and disadvantaged Businesses and equitable distribution of spending (not subcontracting)
Uniform Guidance Summary
- Competitive sourcing of goods and services start at $10,000
- Service Providers are subject to competitive sourcing requirements above $10,000
- 2 or more quotes/proposals up to $250,000
- Purchases above $250K must use public standardized RFQ/RFP process administered by Central Purchasing
Sponsored Goods and Services Uniform Guidance
- Updated Purchase Transaction Thresholds
- $0 and up (UwPA only)
- Type of Competitive Action
- Requires One (1) written quote or proposal from a qualified supplier
- If Non-Competitive Action
- NA
- Updated Purchase Transaction Thresholds
- $0 - $9,999 (non-UwPA)
- Type of Competitive Action
- Requires One (1) written quote or proposal from a qualified supplier
- If Non-Competitive Action
- NA
- Updated Purchase Transaction Thresholds
- $10,000 - $249,999 (non-UwPA)
- Type of Competitive Action
- Requires at least 2 written quotes or proposals from qualified suppliers
- If Non-Competitive Action
- Single/Sole Source Justification form with supporting documentation*
- Updated Purchase Transaction Thresholds
- $250K and up (non-UwPA)
- Type of Competitive Action
- 3 or more Public RFQ's or RFP's (managed through Central Purchasing)
- If Non-Competitive Action
- Single/Sole Source Justification form with supporting documentation*
UwPA - University-wide Purchasing Agreement (negotiated by Purchasing)
*Single/Sole Source form must be approved by Senior Level Officer (supplemental approver) in department prior to submission to Purchasing at this dollar threshold.
Refer to the Interactive UG Guide on the Uniform Guidance website for specific requirements for your transaction.
Getting UG Procurement Help
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